Registering The Death

Every death needs to be registered and this can be done at any one of the registration offices in the county (the central register being in Winchester). The only exception to this rule is that if the death occurred in Southampton or Portsmouth, the death must be registered in that city.

All death must be registered within five days (unless by prior arrangement with the registrar) by one of the following people:

  • any relative of the person who has died
  • any person present at the death
  • the person who lives in the house where the person died
  • any person arranging the funeral apart from the funeral director.

To register the death you need to ring and make an appointment with the registrar in order to have a simple meeting at the Registration Office. The Registrar will need the following information:

  • the certificate of the cause of death
  • the full name and address of the deceased
  • the deceased’s place and date of birth
  • details of where and when the person died
  • the deceased’s occupation (if any)
  • please take the NHS medical card along if at all possible.

If the deceased is a married woman then you will also need to give her maiden name, and husband’s full name and occupation.

If the death was unexpected, the doctor may not have been able to issue a cause of death certificate. In this case the death will be referred to the Coroner, and is covered in its own section. The Coroner will inform you of the registration process depending on their findings.

The registrar will give you three certificates:

  • the burial / cremation certificate (green), which should be given to us as soon as possible
  • the white certificate (form 344/BD8) should be filled in and sent to the social security office for the area where the person died. This will enable any benefits to be claimed
  • the registrar will also issue you a copy of the entry in the register. Further copies are available for £3.50 and will be required for dealing with the deceased’s bank account, making claims on insurance policies, and obtaining probate or letters of administration. It is possible to obtain further copies of the certificate at a later date, but they will be significantly more expensive, so it is a good idea to buy as many copies as you think you will need at the time that you register the death.

They will also have leaflets explaining state benefits and form 48 which explains the procedure for dealing with wills.


Where To Register

Within 5 days of someone dying you need to have made an appointment to register their death. You can make the appointment online or by phone.

Unless the person died in Portsmouth or Southampton, you can register their death at any of the Registry Offices in the county, but deaths which occurred in Portsmouth or Southampton can only be registered in the city in which they occurred.

If you wish to make an appoint online for any offices EXCEPT Portsmouth or Southampton, please click here

If you prefer to make an appointment by phone, the number to call for any Registry Offices EXCEPT Portsmouth or Southampton is 0300 555 1392.

Phone lines are open Monday to Friday, from 8am to 8pm, and on Saturdays from 9.30am to 4pm.

Deaths in Portsmouth

If the person passed away in Portsmouth, their death should be registered at the Portsmouth Register office at Milldam House, Burnaby Road, Portsmouth, PO1 3AF.

Email registrars@portsmouthcc.gov.uk or phone 023 9275 6597 to make an appointment – opening hours are 9am to 4.30pm.

If you are arranging a funeral to comply with a specific religious burial requirement, or for emergencies outside normal office hours on Saturdays, Sundays and Bank Holidays, please call 023 9282 2251.

Deaths in Southampton

If the person passed away in Southampton, the death must be registered at the Southampton Register office at 6a Bugle Street, Southampton, SO14 2LX.

The office opening hours are:

  • Monday, Wednesday and Thursday 9am to 4:30pm
  • Tuesday 10am to 4:30pm
  • Friday 9am to 4pm

To make an appointment please call 023 8091 5327 or alternatively you can book online.

Addresses of Registration Offices in Hampshire

Eastleigh: Eastleigh Library, 1st Floor, Swan Centre, Eastleigh SO50 5SF
Fareham: 4 Osborn Road South, Fareham, PO16 7DGe
Gosport: High Street, Gosport PO12 1BT
Havant: There are two Registration Offices in Havant, both of which operate on a part time basis. One is upstairs in the Library, and the other (Havant Plaza) is in the Civic Offices.
Havant Library: 1st Floor, Havant Library, Meridian Centre, Havant PO9 1UN
Havant Plaza: Civic Centre Road, Havant, PO9 2AX
Lymington: Lymington Library, North Close, Lymington, SO41 9BW
Petersfield: Petersfield Library, 27 The Square, Petersfield, GU32 3HH
Ringwood: Ringwood Gateway, The Furlong, Ringwood BH24 1AT
Romsey: Romsey Town Hall, 1 Market Place, Romsey, SO51 8YZ
Totton: Totton Hub, 1 High Street, Totton, SO40 9HL
Winchester: Castle Hill, High Street, Winchester, SO23 8UH